St. Louis County Historical Society - The History People -
St. Louis County MN Historical Society

St. Louis County Historical Society

Employment Opportunity - Administrative Assistant


St. Louis County Historical Society seeks applicants for its Administrative Assistant position at 30 hours per week. Strong writing and organizational skills required. Resumes accepted through September 9, 2016, at 506 W. Michigan Street, Duluth, MN, 55802. For information, contact the Executive Director at 218-733-7581 or

Resumes may be e-mailed to

For job description and qualifications, click on ADMIN or see below.


St. Louis County Historical Society

 Job Description

Position Title:  Administrative Assistant

Reports To:  Executive Director


Valid As Of: August 2016

Part-time hourly




Provides assistance to the Executive Director in a wide range of areas, including varied and complex office duties, communications with county and other levels of government, Society staff, building management company within the Depot building (St. Louis County Heritage & Arts Center), contractors, donors and members of the public.  Other duties are performed as needed and/or requested, to help ensure smooth organizational functioning, in cooperation with staff, board members, affiliate representatives, and others.  Also functions as editor of Rootprints, the Society’s news publication. Essentially, the position’s responsibilities require significant use of initiative and independent judgment within established policy and procedural guidelines, as well as the accumulative acquisition of extensive knowledge of the interrelated functioning of all areas of the organization, to enable provision of competent and informed assistance to the Executive Director, to whom this position solely reports.




¨        Works with staff, contracted staff, board president, board and committee members, affiliated historical organizations, county commissioners and other government employees, building management, Society membership and the general public, representing the organization and the Executive Director.   This involves extensive and effective employment of telephone, in-person, e-mail, and written communications, formal and informal.


¨       Takes, transcribes, and distributes minutes and notes at board and committee meetings regularly and as requested. Schedules and coordinates meetings of all kinds and represents the interests of the Executive Director and the Society, at her request, at some of these meetings.  Produces external and internal communications; some are independently generated and some are created collaboratively with the Executive Director.


¨      Produces the Society’s Annual Report, which is edited by the Executive Director.


¨        Provides editing assistance, from proofreading through content and style, as needed throughout the organization, including the Veterans’ Memorial Hall Program.


¨        Serves as editor of Rootprints, the Society’s news publication.  This involves overseeing its production, writing some articles and assigning and securing the writing of the substantive feature article and smaller pieces, working with the graphic design contractor, proofreading and ensuring timely production. The Executive Director usually determines theme of each issue and the editor develops it and finishes implementation.


¨        Serves as the Traveling Exhibits Program coordinator.


¨        Makes most bank deposits and keeps some financial records, transacts and records retail sales purchases supplies generates thank you letters to donors, keeps other records.


¨       Opens, evaluates, distributes and responds to mail.


¨       Plans and/or coordinates events, as assigned, as a lead or as part of a team.


¨        Maintains, updates, and oversees and revises, as necessary, all operations records/files.


¨        Assists Executive Director as requested with grant request preparation, documentation, and follow-up, including generating a detailed yearly Key Performance Indicators report to St. Louis County administration, required for receipt of the next year’s funding.


¨        Responds to requests for assistance - phone, e-mail and walk-in - and refers to further resources as needed


¨        Serves as contact person/coordinator for other projects as needed and assigned by Executive Director, including exhibit content development and Veterans’ Memorial Hall tasks and projects.


¨       Serves as lead coordinator of sales from the Gifts of History gift line. 


¨       Also assists Executive Director in any other activities, as needed, not specifically listed here.





  • Excellent oral and written communication skills, including the ability to competently and confidently edit and to originate a wide variety of documents, from correspondence through the Annual Report, are required and assumed.


  • A Bachelor’s degree is preferred.  Three years minimum relevant experience is also required.


  • Ability to prioritize and process multiple tasks of widely varying scope and content is required.


  • Ability to grasp the comprehensive view and meaning of projects and processes of the Society, its Board of Governors, Executive Director, affiliated historical organizations, and many other individuals and organizations who/which interact with the Society, while also maintaining attention to detail is essential.



2016 Mike Colalillo Medal of Honor Scholarship

Veterans’ Memorial Hall, a program of St. Louis County Historical Society, annually awards a scholarship in memory of Mike Colalillo, who was the last known surviving World War II Medal of Honor recipient in the state of Minnesota.

In 2016, a scholarship award of $1,500 will be given to one student.

Applications can be downloaded at

To learn more about the scholarship, go to


In a partnership with the St. Louis County Historical Society - Veterans Memorial Hall, the USS Duluth Crewmembers Association is pleased to offer commemorative engraved bricks for purchase.

To learn more, go to

Albert Woolson and Civil War Exhibits

The St. Louis County Historical Society is currently displaying a panel exhibit in honor of Albert Woolson, the last surviving veteran of the Union Army, on the first floor of the St. Louis County Heritage & Arts Center (the Depot).  In addition, the Society has a companion exhibit of Civil War artifacts.  These exhibits will be on display in conjunction with the Lake Superior Railroad Museum’s Lincoln Funeral Car exhibit.

Volunteer Gallery Attendants Needed

The St. Louis County Historical Society is seeking volunteer gallery attendants for its Lake Superior Ojibwe Gallery.


Training will be provided.  We seek volunteers for all days.

For additional details, visit us at



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